Everything between the contract and the check.

Pay applications are the foundation of your cash flow. A late or incomplete pay app means delayed payment — and on large commercial projects, that delay compounds fast.

We prepare and submit your pay applications on schedule, formatted to GC requirements, with all supporting documentation in order. We track scheduled values, work-in-place percentages, stored materials, and retainage balances across every project.

You review and approve. We handle the rest.

Retainage is often the last thing to get paid — and the first thing to get overlooked. On a busy project portfolio, it's easy to lose track of which projects have open retainage balances and when they're due for release.

We maintain a running retainage ledger across all your active and completed projects. We monitor project completion milestones, track retainage release conditions, and follow up with GCs and owners on outstanding releases.

Retainage can remain outstanding long after work is completed. We track it so it doesn't get overlooked.

Lien waivers and compliance documents are a constant bottleneck on commercial projects. GCs won't release payment without them, and tracking conditional vs. unconditional waivers across multiple projects is time-consuming and error-prone.

We track your lien waiver and compliance requirements across all active projects — what's been requested, what's been prepared, and what's outstanding. We flag exceptions so nothing slips through.

We also track other compliance document requirements: certified payroll, insurance certificates, and project-specific submittals that affect payment. This is administrative tracking and support — not legal advice. Contractors should consult legal counsel on lien rights and filing requirements.

Approved change orders represent real work — but they only get billed if someone is tracking them. In a busy back office, change orders can sit approved but unbilled for months.

We track your approved change orders and incorporate them into your pay applications promptly. We follow up on pending change orders and flag any that are aging or require additional attention.

Approved work gets billed. Billings get followed up.

Submitting a pay application is only half the job. The other half is making sure it gets approved, processed, and paid. GCs are busy, payment cycles are long, and invoices get delayed without active follow-up.

We track every outstanding pay application and invoice and follow up systematically — by phone and email. We document every contact and escalate when payment is unreasonably delayed.

Consistent follow-up is part of the process. We handle it.

When payments come in, they need to be matched and posted correctly — against the right project, the right pay application, and the right line items. Errors in cash application create reconciliation headaches and inaccurate AR aging.

We apply all incoming payments to the correct open invoices and pay applications, reconcile partial payments, and flag any discrepancies between what was billed and what was paid.

Payments are recorded accurately and discrepancies are identified promptly.

Over time, AR ledgers drift. Payments get misapplied, credits get missed, and project balances stop matching what the GC shows on their end. Reconciliation is the work that keeps everything aligned.

We perform regular reconciliation of your AR ledger against project contracts, pay applications, and payment records. We identify discrepancies and coordinate with you on resolution.

Regular reconciliation keeps your AR accurate and discrepancies visible before they become larger problems.

Owners, CFOs, and controllers need to know where their money is — what's been billed, what's outstanding, what's aging, and what retainage is still out there. That information shouldn't require hours of manual spreadsheet work.

We provide regular AR reports tailored to your business: aging summaries, project-level billing status, retainage balances, and outstanding items requiring attention. Reports are delivered on a regular schedule.

Clear reporting gives you visibility into the billing and AR function without having to dig for it.